What Actually Works for Success in Horizon Europe Grant Writing with Responsible AI

Free Live Webinar · Friday 6 November 2026

11:00–12:00 Brussels time · Live on Zoom · Free

Learn how evaluators recognise AI-generated proposal text, where responsible AI genuinely improves a proposal, and how to use AI without weakening your application or compromising confidential information.

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Why Attend?

AI can make proposal writing faster—but using it simply to generate polished paragraphs can make a proposal less convincing, not more.

In this practical 60-minute webinar, you will see how evaluators distinguish strong applicant-written text from generic machine-generated language and how AI can instead be used as a second reader to challenge and improve your proposal.

You will learn:

• The five patterns evaluators recognise as machine-written text and why they can cost points
• Four effective uses of AI: gap analysis, adversarial evaluator review, consistency checking, and rewriting in your own voice
• How to control AI failures such as invented references, incorrect eligibility advice and unsupported numbers
• How to protect confidential consortium information when using AI tools
• How to prepare a simple AI-use statement for your proposal and a practical AI rule for your consortium
• Which free and institutional AI tools are suitable for different tasks and how to switch off training on your data

What You Will Walk Away With

01 — The Five-Pattern Check

A practical check you can immediately run on a page of your own proposal to identify language that may look machine-generated.

02 — The Evaluator Prompt

The complete adversarial-review prompt, with the award criteria built in, demonstrated live with a real output.

03 — Your AI-Use Statement & Consortium Rule

A practical one-paragraph statement for your proposal and a simple three-line rule that can be shared with consortium partners.

Who Should Attend?

This webinar is ideal for:

• Researchers and coordinators preparing a Horizon Europe proposal within the next six months
• Research and project office staff who review proposals before submission
• Consultants and NCP staff advising applicants on responsible AI use
• Applicants working on Erasmus+, Digital Europe, LIFE or Creative Europe, where the same methods can be applied

Webinar Details

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Who Runs It?

Dr. Nikolaos Floratos

EU funding consultant since 1997 and European Commission expert evaluator since 2003, with experience across FP4, FP5, FP6, FP7, Horizon 2020, Horizon Europe and EIC programmes.

He has trained 50,000+ researchers and innovation actors in 45+ countries, is the creator of the OpenCosmos platform, and trains ERC, MSCA, Erasmus+ and AI grant-writing courses at the Funding Expert Academy.

Included With Your Free Registration

Your free registration includes:

• Live webinar access
• The presentation slides
• Five-Pattern Check one-page document
• Evaluator Prompt one-page document
• EUR 50 discount code for the AI Proposal Bootcamp, valid for 48 hours after the webinar

Your Next Step: AI Proposal Bootcamp

Thursday 19 November 2026 · 09:30–13:00 Brussels

Want to apply the method directly to your own proposal?

The follow-up AI Proposal Bootcamp is a half-day live workshop where you bring your own call text and draft section and work directly on it.

You will leave with:

• A gap analysis against your call
• An evaluator-style review of your own text
• A rewrite in your own voice
• A tested responsible-AI prompt set
• A consistency check across your proposal
• A free pre-submission evaluation of your complete proposal

EUR 350 · Webinar participants receive EUR 50 off when they register within 48 hours.

Frequently Asked Questions

I cannot attend live. Will I get the recording?
No. This webinar is live only. Bootcamp participants receive the bootcamp recording.

Do I need previous experience with AI tools?
No. Everything is demonstrated on screen using accessible tools. If you have used a chatbot before, you can follow the session.

Is using AI allowed in Horizon Europe proposals?
Yes. You remain fully responsible for everything submitted, and confidentiality requirements still apply to your consortium's information.

Does this apply outside Horizon Europe?
Yes. The examples use Horizon Europe, but the approach and prompts can also be applied to calls with published award criteria, including Erasmus+, Digital Europe, LIFE and Creative Europe.

Use AI to Make Your Proposal Sharper — Not More Artificial

Join this free live webinar and learn what evaluators actually notice, what they never see, and how to use responsible AI without giving away your own voice.

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Questions? info@keyinnovations.eu